Essex Sound and Video Archive:

Copying Request Form

Name:

Organisation:

Address:

Telephone number:

Email:

Reference	Description

Copies requested:

Proposed use for the copies:

See the list of fees for use or reproduction at the end of this form.

Please note that the use of recordings for commercial publication or public dissemination of any kind is subject to written permission from the Essex Sound and Video Archive.

Charges:

Copying charge per recording: £34.00 (as of 1 July 2022)

Students registered in full-time education may request 50% off the copying charge if they do not have access to funds for obtaining archival material for research.

ERO STAFF USE ONLY	Copying charge
CD/DVD
Postage
Use or reproduction fees
Total

I would like to pay:

☐ By debit/credit card	☐ By cheque

I would like the copies to be sent in the following format:

Audio	Video

☐ MP3 (128kbps)	☐ MP4

☐ WAV (16 bit/44.1kHz)	☐ AVI

I would like the copies sent to me:

☐ Via WeTransfer	☐ On a CD/DVD (£8 plus postage)

I understand and agree:

Provision of the recording(s) is conditional upon my obtaining any copyright clearance required for copying and upon payment of the Essex Sound and Video Archive’s charges.

No rights of exploitation whatsoever are implicit in provision of the recording(s).

Any permission required from the copyright owners for the declared use of the recording(s) will be obtained in writing prior to such use. Where the declared use includes publication or other form of dissemination, the Essex Sound and Video Archive (and other rights holders where appropriate) must be acknowledged on all products of such dissemination.

The recording(s) shall not be put to any other than the declared use by the named customer without the prior written permission of the Essex Sound and Video Archive and of any owners of copyright in the recording(s).

The Essex Sound and Video Archive reserves the right not to supply recordings at its discretion.

Signed:	Date:

ERO STAFF USE ONLY	Copying order reference
Date order completed

Use or reproduction fees

Use	Extract	Complete
Private research	£0.00	£0.00
Educational use	In class or lectures	£0.00	£0.00
Educational resources (for use in teaching or personal development, not broadcast)	To be distributed free	£0.00	£0.00
To be sold not for profit	£0.00	£44.00
To be sold for profit	£66.00	£187.50
Exhibitions	Temporary	£0.00	£38.50
Permanent	£66.00	£132.50
Dramatic productions and works of art	Amateur	£0.00	£38.50
Professional	£66.00	£187.50
Publications	Sold not for profit	£0.00	£44.00
Sold for profit (as an advance against future sales, plus 10% gross sales revenue)	£66.00	£165.50

An extract will generally be defined as a recording, or part of a recording, of less than three minutes duration. A complete recording will generally be defined as any recording of longer than three minutes duration.

Broadcasting	Fee per second
Sound recordings	Local and regional	£0.00
UK	£2.75*
World	£5.50*
Video (single use)	Local and regional	£0.00
UK	£5.50*
World	£11.00*
Video (multiple use)	5 year license - UK	£11.00**
5 year license - World	£22.00**
10 year license - UK	£16.50**
10 year license - World	£27.50**

* Minimum charge of 30 seconds. Repeats charged at 50% of original fee.

** Minimum charge of 30 seconds.